規則辦法

校史文物徵集作業要點 Guidelines for the Acquisition of Cultural and Historical Artifacts for the Archives of YunTech

103.10.21   103學年度校史館諮詢委員會議通過

一、 國立雲林科技大學(以下簡稱本校)為完整蒐藏具保存價值之校史資料文物，以表徵本校發展歷史沿革，特訂立本要點。

二、 校史資料徵集以具歷史文化紀念價值暨學校發展特色為原則。

三、 校史資料文物徵集範圍如下：

(一)校史文物：如學校創校相關文物、校徽、校旗、重要競賽獎盃、校園建築模型、姊妹校紀念品、研發成果、具有歷史價值之教學器材等。
(二)校內建築資料：如設計圖、建物起建籌備相關資料、修復紀錄以及其他與建物相關重要資訊等。
(三)公文類：具有史料且永久保存價值之公文書及手稿。
(四)出版品：
1. 公務性質出版品：概況、簡介、校務法規章則等出版品。
2. 紀錄史事出版品：如紀念刊物、專輯特刊、畢業紀念冊、各院非學術性出版品等。
3. 數位影音出版品：歷年校務簡介光碟、重大活動影片及口述歷史專訪等多媒體資料，供轉存雲端典藏系統。
4. 非以上性質之特殊出版品。
(五)活動紀錄：特殊活動、名人參訪之數位資料或實體宣導品等。
(六)重要報導：媒體所刊載與雲科榮耀相關之紀錄與數位資料。
(七)人物紀錄：傑出典範師生、校友、績優員工之獲獎事蹟及相關文物。
(八)其他。

四、 校史文物依捐贈、移轉、購置、複製、借展等途徑徵集，如涉及所有權人授權問題，應填具校史文物授權書，取得授權利用。

五、 徵集文物由校史館承辦單位依據本要點第二點原則篩選，如具爭議性時召開校史館諮詢委員會鑑選。

六、 徵集之檔案文物經鑑選後，得依資料類型建置檔案匯入資料庫，陳列典藏於校史館典藏室。

七、 定期徵集符合校史館典藏之文物，移送校史館存管。表現優異具充實校史館藏實績者，簽請 校長核定給予獎勵。

八、 本要點經校史館諮詢委員會會議通過，陳請 校長核定後實施，修正時亦同。

October 21^st, 2014 Approved and ratified in the archive advisory committee meeting on the 29^th of January, 2014.

I. The guidelines below are established to highlight the importance of the unfolding history of National Yunlin University of Science and Technology, hereinafter referred to as the University of YunTech. Also, in order to do so, a full collection of cultural relics of immense historical vale are stored in the university library archive to provide access for readers.

II. Those materials or documents that are considered to be of great historical and commemorative value are stored in the YunTech Library Archives. Meanwhile, other information about the development of YunTech is also stored in the Archives as the examples of the development of YunTech.

III. The range of university archives relic collection is as follows：

1. Historical records related to the University of YunTech are those considered to have enduring historical, administrative or community significance. The collection dates from the time when the University was first established in 1991 till today. Those unique and historical items include the University’s flag and emblem, major trophies, campus architectural models, souvenirs from sister schools, research and development achievements, teaching equipment considered to be of historical value, etc.

2. Building plans and documents related to the University of YunTech consist of design drawings, materials for building preparations, restoration records, and other important information related to buildings, and the like.

3. Official documents refer to those of enduring historical, administrative or community significance such as documents and manuscripts with historical value for permanent preservation.

4. Publications：

(1) Official publications related to the University of YunTech include overviews, profiles, regulations or guidelines, etc.
(2) Historical and documentary publications mainly refer to commemorative publications, volumes of special issues, senior yearbooks, non-academic works published by each individual college, etc.
(3) Digital audiovisual publications include multimedia materials, such as yearly administrative archives put on digital video discs, videos of major events and oral descriptions of past interviews conducted. These data are kept as cloud data in the YunTech Cloud Archiving System. They are not stored on the hard drives.
(4) Special publications other than the ones noted above.

5. The Records of Events:
Records of all activities mainly deal with events held on special occasions, digitization of the visits paid by celebrities, other real objects served as propaganda material, etc.

6. The Reporting of Important Events:
The digital records of all the reporting of important events in the press or media serve to remember all of the past glories of YunTech.

7. Records of Characters and Historical Objects:
This mainly refers to awards conferred upon outstanding exemplary teachers and students, prestigious alumni, and employees with outstanding performance, along with other related cultural objects or artifacts.

8. Others.

IV. The historical items of the University of YunTech are collected through the following ways, including a regular donation given, the transfer of property ownership, purchase, reproduction, art items being borrowed on exhibition, etc. Besides, in terms of the transfer of ownership, it is strongly suggested to fill out a Historical Artifact Authorization Form in order to be authorized to do so.

V. The collection of cultural and historical items or artifacts are collected and selected by the organizer handling the Archives of YunTech. The decision made is based on the principle stated in Point II of These Guidelines. If it is controversial, the university archives advisory committee meeting will be held for appraisal.

VI. After a closer inspection of those collected historical items, they are further selected and classified into different groups by types of data. These items are then stored in the Library Archives of YunTech and then imported into the database. Now, they are displayed in the archive collection room in the YunTech Library.

VII. It is required to regularly collect the cultural relics that meet the principle for the collection. This is to transfer them to university archives for data storage. Those who have performed well and have substantial achievements in enriching the collection of university archives will be approved by the President of YunTech for awards.

VIII. These guidelines should be discussed and ratified in a meeting given by the University Archive Advisory Committee. Also, the official permission should be obtained from the President of YunTech before these guidelines remain in effect. However, it is essential that the same administrative procedures should be strictly followed when it comes to the amendments made to these above mentioned guidelines.