規則辦法

國立雲林科技大學圖書資訊處電子郵件信箱使用規範 National Yunlin University of Science and Technology Library and Information Center Regulations for the Use of Email Accounts

國立雲林科技大學圖書資訊處電子郵件信箱使用規範

98 年 06 月 16 日 97 學年度計算機指導委員會議通過
113 年 6 月 4 日資訊科技服務指導委員會通過

一、國立雲林科技大學圖書資訊處（以下簡稱本處）電子郵件信箱 以下簡稱本信箱係提供本校教職員工生從事公務或學術研究使用，為明定使用者權利義務，特訂定本使用規範。

二、單位或計劃帳號由主管指定專人填寫「電子郵件帳號申請表」申請與管理該信箱帳號。

三、專任教職員工（含行政助理）、兼任教師、專任專案助理、簽核奉准人員，填寫「電子郵件帳號申請表」經主管簽章後，再送至本處資訊應用組辦理申請使用。

四、學生帳號由教務處提供名單，本處批次建立帳號。

五、畢業校友與退休人員得繼續使用，其餘人員於原申請身份消失後，本處將刪除其信箱使用。畢業校友帳號超過 2 年未登入使用其帳號及資料均刪除，不再提供其申請使用。

六、本信箱帳號限申請者使用，不得借與他人使用。

七、基於維護通訊品質與資訊安全需求，對於連續 6 個月未曾使用的帳號，將予暫時停止使用（無法收發信），若要恢復使用，請連繫本處資訊應用組申請，若涉及密碼變更，需要提供使用者身份證明文件以利相關作業識別。

八、本信箱所提供的空間，僅供暫時儲存資料使用，使用者應將該資料應自行下載儲存，本處不負保存責任；所提供信箱空間容量本處得定期檢討調整之，並公告於本校圖書資訊處網站。

九、配合本校公務需要，本處得交付電子郵件地址清單予需求單位。

十、配合系統維運及資安需要，本處必要時得對電子郵件信箱進行緊急處置。

十一、本信箱使用者應遵守下列事項，如有違反，得停止其使用權，且得依其情節輕重，提報本校相關單位處理。

（一）教育部「教育體系電子郵件服務與安全管理指引」。

（二）本校「校園網路使用規範」。

（三）本校 「個人電腦及網路使用注意事項」。

（四）本處於智慧財產權、資通安全、垃圾郵件相關之公告與措施。

十二 、本規範如有未盡事宜，悉依相關法令辦理或修訂公告週知。

十三 、本規範經資訊科技服務指導委員會通過，經簽請校長核定後實施，修正時亦同。

 

National Yunlin University of Science and Technology Library and Information Center Regulations for the Use of Email Accounts

Approved at the 2008 Academic Year Computer Advisory Committee Meeting on June 16, 2009
Approved by the Information Technology Services Advisory Committee on June 4, 2024

1. These regulations are established by the Library and Information Center of National Yunlin University of Science and Technology (hereinafter referred to as "the Center") to specify the rights and responsibilities of users of the university's email accounts (hereinafter referred to as "email accounts"). These accounts are provided for faculty, staff, and students to conduct official business or academic research.

2. Unit or project accounts must be applied for and managed by a designated person, as assigned by the unit supervisor, using the "Email Account Application Form."

3. Full-time faculty and staff (including administrative assistants), part-time lecturers, full-time project assistants, and personnel with approved authorization may apply by filling out the "Email Account Application Form," obtaining the supervisor's signature, and submitting it to the Information Application Division of the Center.

4. Student accounts are created in batches by the Center based on lists provided by the Office of Academic Affairs.

5. Alumni and retired personnel may continue to use their email accounts. For all others, the account will be deleted once the original status under which the account was applied is no longer valid. Alumni accounts that have not been accessed for over two years will be deleted along with all data, and reapplication will not be accepted.

6. Email accounts are for use by the applicant only and must not be shared with or used by others.

7. To maintain communication quality and information security, accounts that have not been accessed for six consecutive months will be temporarily suspended (unable to send or receive emails). To reactivate the account, users must contact the Center's Information Application Division. If a password reset is involved, the user must provide identification documents to verify identity.

8. The email storage space provided is for temporary data storage only. Users are responsible for downloading and backing up their own data. The Center assumes no responsibility for data preservation. The Center may review and adjust the allocated storage capacity periodically, with any changes announced on the Library and Information Center's website.

9. For university-related administrative needs, the Center may provide email address lists to requesting departments.

10. For system maintenance and cybersecurity requirements, the Center may, when necessary, take emergency action on email accounts.

11. Email users must comply with the following regulations. Violations may result in the suspension of account usage, and depending on the severity, the case may be referred to relevant university authorities:

(1) Ministry of Education's "Email Service and Security Management Guidelines for the Education System."
(2) University's "Campus Network Usage Regulations."
(3) University's "Guidelines for Personal Computer and Internet Usage."
(4) Notices and measures issued by the Center regarding intellectual property, information security, and spam management.

12. Matters not covered in these regulations shall be handled under relevant laws and regulations or amended and announced as needed.

13. These regulations shall be implemented upon approval by the Information Technology Services Advisory Committee and the University President. The same procedure applies to any amendments.