Regulations
國立雲林科技大學圖書館藝術中心典藏品管理要點 Library Art Center Guidelines for Exhibition Application
- Source: 推展服務組
- Date: 2024/02/22
112.07.19 112年第1次諮詢委員會議通過
一、 國立雲林科技大學圖書館藝術中心(以下簡稱本館)為管理維護典藏品，特訂定本要點。
二、 蒐集範圍：
(一)美術品：指國畫、書法、水彩、油畫、版畫、素描、工藝等。
(二)傑出或具特色之地方文物。
(三)複製畫、珍珠板作品、數位輸出海報，不予列入典藏。
三、 蒐集方式：藝術家捐贈典藏作品，本館應致贈典藏證書，並將典藏作品上傳本館藝術中心網站公告，以昭公信。
四、 蒐集之典藏品應建立作者（及捐贈者）、品名、尺寸、類別、創作年代、典藏日期等資料。
五、 經列為永久典藏者，均須加以登錄、分類編目，並依文物型制，註寫於固定隱蔽位置，俾利研究、展覽及管理。作業流程：
(一)檢視作品。
(二)攝影：拍照存檔。
(三)分類編目。
(四)登錄總冊及資料卡。
(五)庫藏。
六、 典藏品存放：藝術中心、典藏室、各行政單位(借展單位)。
七、 典藏品借用（日本浮世繪不在此範圍中）：
(一)校內單位為空間美化、展覽、研究、修護或其他理由須提借典藏品，應向本館申請借用，填寫「國立雲林科技大學圖書館藝術中心典藏作品借用單」，並由本館定期盤點，以確保典藏品安全。
(二)校外機關為推廣教育、文化或其他之公益為目的須借用典藏品，應向本館申請借用，填寫「國立雲林科技大學圖書館藝術中心典藏作品借用單」，並於預定歸還日期歸還。
(三)借展單位配合事項：
1. 對借展作品應盡安全維護之責。
2. 借展作品非經本館同意不得重製、轉借。
3. 借展期間若有作品損毀或遺失，應立即通報本館。
八、 典藏品盤點：
(一)全面盤點：保管人異動應對典藏品進行盤點，核對典藏品數量與典藏清冊相是否符，盤點表由經管組列印之。
(二)部份抽檢：每年暑假對典藏品進行抽檢，核對典藏品數量與典藏清冊是否相符。
九、 典藏品檢視：
(一)檢視典藏品應填寫「國立雲林科技大學圖書館藝術中心典藏品檢視紀錄表」，並送單位主管備查。
(二)若藏品保存狀況不佳，應設法盡速改善儲存環境或保存方式。
十、 典藏註銷作業：本館典藏有下列情形之一者，得辦理註銷。應拍照備查並陳報單位主管同意後，依規定辦理註銷報廢：
(一)典藏品不再符合本館收藏原則者。
(二)典藏品狀況極差而無法修復者。
(三)因天然災害或不可抗力因素，致藏品毀損或滅失者。
(四)典藏品遭竊、搶劫、蓄意破壞或遺失者。
(五)典藏品依法律或倫理考量，不宜繼續典藏者。
十一、遵照政府相關法規，每年辦理珍貴典藏品(日本浮世繪)產物保險。
十二、本要點經本館「諮詢委員會議」通過後實施，修正時亦同。
Approved by 1st the Advisory Committee meeting on July 19, 2023
I. The Art Center of the National Yunlin University of Science and Technology Library (hereinafter referred to as the Library) is designed to promote diverse art and cultural exhibitions so as further to not only cultivate aesthetic experiences but also enhance art appreciation. To better encourage outstanding artists and cultural creators to share their works and creative concepts, the Library's Art Center exhibition space is open for applications.
II. Eligibility: The part of the guidelines is applicable to any individual or group engaged in artistic creation.
III. Application Method:
1. Applications made for the year that follows are accepted from January 1 to June 30.
2. The exhibition application should include the following materials:
(1) A completed "National Yunlin University of Science and Technology Library Art Center Exhibition Venue Application Form".
(2) A completed "Yuntech Library Art Center Exhibition Venue Application Exhibition Proposal".
(3) Representative exhibition work information ("Exhibition Work Photo Detail Form" and "Exhibition Work Paste Form"):
A、 Individual or joint exhibition: 10-15 photos of works are required, and each person in a joint exhibition must submit at least 2 photos of works. Also, the number of photos submitted by each person should not be more than half of the photos. For this, please refer to Appendix 3 and 4. Finally, for three-dimensional or other installations, please provide a complete planning diagram.
B、 Art groups: One copy of the album and exhibitor roster should be provided.
(4) All required exhibition materials must be submitted by digital electronic means or in hard copy form.
IV. Review:
1. If the number of art exhibition applicants exceeds the amount of scheduled exhibition period, a "Consultation Committee" may be convened for further review. The purpose of doing so is to not only discuss and determine the order of invitation exhibitions but also notify the applicant (or group) of the exhibition schedule after the review is passed.
2. Applicants who do not pass the review will be notified of the rejection by the Library, and the original review materials will be returned as well.
3. Once the applications made for exhibitions by applicants have received approval from the Art Center, they must wait two years long before they can proceed with the application again.
4. If the total number of applicants applying for exhibitions does not satisfy the required number for a planned schedule, the Library will invite artists have exhibitions showcased instead. For this consequence, a Consultation Committee meeting needn’t be convened.
V. Schedule Arrangement:
1. The exhibition period generally lasts for four to six weeks, and the exhibition time is arranged by the Library.
2. After receiving the notification, the individual applicant (or groups of applications) should exhibit on time according to the planned schedule. If they cannot exhibit at the Art Center as scheduled due to unpredictable reasons, they should notify the Library of the matter within thirty days after receiving the notification. For this reason, they cannot apply for an exhibition at the Library within one year.
VI. Venue Use Principles:
1. If an exhibited work is reported and confirmed to be plagiarized from others, the exhibition will be stopped immediately.
2. The exhibition venue is open from Monday to Saturday, from 9:10 a.m. to 5:00 pm; it is closed on national holidays, long weekends, election dates, and Sundays. Applicants need to set up and dismantle the works on exhibition or display within the opening hours of the Library's Art Center.
3. The layout of the exhibition venue should be inspected by the Library's responsible staff, and the exhibition should be set up before 5:00 p.m. the day before the exhibition starts. The works on exhibition should start to be dismantled the next day after the exhibition finishes.
4. Items unrelated to the exhibition should not be placed in the exhibition venue; after the exhibition, the exhibitor should be held accountable for cleaning the venue and restoring it to its original state.
5. If the exhibitor wants to hold an opening tea party, concert, or other related activities, they need to bear the costs themselves and coordinate with the Library.
6. The works on exhibition must be executed according to the original exhibition plan, and any changes must be approved by the Library in advance.
7. If you want to change the exhibition venue due to exhibition needs, you can do so after you consult with the Library staff and have the consent obtained from them.
8. During the exhibition period, the exhibitor and the Library are jointly responsible for the maintenance of the works on exhibition. Despite this, the Library is not responsible for damages caused by force majeure or poor structure, production, and installation of the works themselves. If there are valuable or fragile works, the exhibitor needs to install protective facilities for safety considerations and so insure them at their own expense.
9. There should be no pricing or any commercial behavior during the exhibition period. Violators will have their exhibition canceled immediately by the Library and will be permanently disqualified from having exhibitions showcased
10. If public property or equipment in the venue is damaged during the exhibition period, the applicant is responsible for compensation or restoration.
VII. Transportation and Insurance: The Library provides partial funding for the transportation of items on exhibition, venue setup, and dismantling services. Fragile or easily deformed special materials are not included in the transportation scope.
VIII. Production of Publicity Materials: Invitation cards, posters, and promotional materials should be provided by the exhibitor. However, if these items need to be modified or designed, the Library will provide the service in this regard. After these designed or modified items receive approval from the Library, the Library will have them produced. The Library will bear the cost for output. Please refer to the Library's format for the invitation format. The content of publicity materials printed by the exhibitors themselves must receive approval by the Library in advance.
IX. Use of Work Images: For the promotion of activities and the production of publicity, the Library has the right to photograph, reproduce, and use images of the exhibited works during the exhibition period.
X. Others:
1. Those who intend to apply for an exhibition, please download the application form from the Library Art Center website: https://www.yuntechartcenter.com/exhibitionapplication
2. For electronic file applications, please send to artcenter@yuntech.edu.tw, and note in the subject "Exhibition Application - (Exhibition Name)".
3. For hard copy applications, please send to "123 University Road Section 3, Douliu City, Yunlin County 640, National Yunlin University of Science and Technology Library" or deliver it to the Library Art Center office.
XI. These guidelines cannot cover all aspects and matters, and so if they are needed they will be negotiated between the Library and the applicant's supervisor.
XII. These guidelines are implemented after being passed by the Library's "Consultation Committee Meeting", and the same case applies when they are amended.